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Business Office Assistant

Job Title: Business Office Assistant
Location: The Unitarian Church of All Souls
Position Type: Full-Time
Reports To: The Director of Operations
Salaried, full time position

Job Summary
The Business Office Assistant will oversee fundraising initiatives for Operations and Capital Campaign 2024-2025, manage donation processing (Sunday services, mail, online), and ensure the accuracy of our member management database (Realm). This role requires a blend of financial stewardship, organizational skills, and a heart for ministry.

Key Responsibilities:
1. Fundraising & Donor Relations
• Develop fundraising strategies and plans for Operations and Capital Projects, including campaigns, grants, and donor outreach.
• Create compelling materials (e.g., brochures, emails) to articulate funding needs and impact.
• Cultivate relationships with donors, track contributions, and organize stewardship events.
• Research grant opportunities and manage application processes.
2. Financial Administration
• Process Sunday, daily mail, and online donations, ensuring timely recording in Realm and deposits in the bank.
• Prepare weekly/monthly financial reports and reconcile donations with bank deposits.
• Train and supervise volunteers for Sunday donation collection.
• Maintain compliance with financial policies and legal standards.
3. Realm Database Management
• Accurately enter and update member data, donations, and communication logs.
• Conduct regular audits to ensure data integrity and generate reports for leadership.
• Provide staff training on Realm features and troubleshoot issues.
• Manage member directories, groups, and attendance tracking.
4. Administrative Support
• Assist with church communications, event coordination, and office tasks.
• Collaborate with staff/volunteers to support church operations.
• All other duties as assigned.

Qualifications:
• Bachelor’s degree in related field (preferred) or 2+ years of experience in nonprofit fundraising/database management.
• Proficiency in Realm or similar CRM; familiarity with online giving platforms (e.g., Realm).
• Strong organizational, communication, and analytical skills.
• High integrity, attention to detail, and ability to handle confidential information.
• Alignment with All Souls mission and values.
• Physical Requirements:
• Ability to stand for extended periods during Sunday services.
• Lift up to 25 lbs. (donation boxes/materials).

How to Apply:
Submit a resume, cover letter, and three references to maxine@allsoulsnyc.org by March 31th, 2025. The Unitarian Church of All Souls is an equal opportunity employer committed to diversity.

Compensation: Competitive salary and a full comprehensive benefits package offered.
Background check required.

This role is ideal for a proactive individual passionate about advancing a faith community through strategic stewardship and operational excellence. Join us in fostering meaningful connections and sustainable growth!

Nursery Care Provider

Nursery Care Provider (ages 6 months-5 years)

  • Reports to: Director of Lifespan Faith Formation
  • Status: Part-time, 2.5 hours/week; 9 months of the year (negotiable to year round position)
  • FLSA: Non-exempt, $25/hour
  • To Apply: Email Jessica@allsoulsnyc.org
  • Effective: Immediately and open until filled

 

Job Summary

Our Nursery Care provider will provide care and age appropriate activities for infants through preschoolers that align with our Unitarian Universalist values.

General Description:
Under the supervision of the Director of Lifespan Faith Formation, the Nursery Care Provider has the overall responsibility for caring for infants, toddlers and preschoolers ages 0-5 primarily on a Sunday morning. Age appropriate care and play will be provided during the Sunday service time. This position requires availability in person from 10:30- 1:00 pm Sunday mornings. Other times may be requested for a special activity or event but are not required.

Areas of Responsibility:

  • Ensure the set up of the nursery for children and open at least 15 minutes before worship service begins (11:15am).
  • On Sunday mornings, supervise and care for children ages 0-5 years in the nursery, and if no children are present, assist volunteers in the Elementary Religious Education group.
  • Engage children in age-appropriate activities, supporting their growth and development.
  • Follow childcare policies and procedures for wellness, safety, and communication.
  • Develop a rapport with parents/guardians of children in nursery care program
  • Maintain an attractive, sanitary, orderly space with all equipment and supplies in good condition.
  • Conduct inventory checks and inform the Director of Religious Education or designee when supplies/equipment are needed.
  • Clean & sanitize equipment and store away all items used in the nursery space.

Skills/Qualifications Required:
Person should be at least 18 years of age.
Knowledgeable about the needs of children 0 to 5 years of age.
Ability to be outgoing and friendly with people of all ages and identities, fostering a welcoming and inclusive environment.
Able to communicate effectively with staff, volunteers, children, and families.
Able to lift up to 30 pounds.
Able to stoop and sit at children’s level.
Punctual and reliable.
Respect for, comfort with, and sensitivity to the liberal religious beliefs of Unitarian Universalism. Satisfactory completion of a criminal background check.
CPR certified or willing to become certified.